BEO builder
Build BEOs in minutes, not hours
VenueSprocket generates a Banquet Event Order from the details already in your event record. No starting from a blank Word document. Staff see what they need on event day, on their phone.
Most venues build BEOs from scratch for every event — a Word document with copy-pasted details, printed and left in the kitchen, then lost or wrong when something changes. VenueSprocket builds the BEO from the same event record used for the inquiry, proposal, and contract. Change something once — the BEO updates everywhere.
What BEO Software for Venues includes
Auto-generated from your event record
The BEO pulls event name, date, time, guest count, room, contact info, packages, and notes from the details you already entered. No re-keying data.
Food, beverage, staffing, AV sections
Each BEO includes structured sections for food details, beverage selection, room setup, staffing notes, AV needs, allergies, and special instructions.
Timeline builder
Add a time-based event timeline — venue open, setup complete, guest arrival, service start, speeches, teardown — so staff know the sequence without asking.
Internal notes
Internal staff notes on the BEO stay internal. Customers never see them. Great for manager alerts, VIP notes, or reminders about specific setup details.
PDF export
Export and print any BEO as a clean PDF. Attach it to a folder, email it to your kitchen, or share it with your event team.
Mobile day-of-event staff view
Staff can pull up the BEO on their phone during the event. Clean, readable, no need to find the printed copy or dig through email.
Built for venues like yours
- ✓Restaurants managing private dining BEOs
- ✓Bars and breweries running booked events
- ✓Event venues that send BEOs to kitchen and bar staff
- ✓Banquet rooms with detailed food and setup requirements
- ✓Any venue replacing printed Word-document BEOs
Common questions
What does BEO stand for?
BEO stands for Banquet Event Order. It is a document that summarizes every detail of an event — food, beverage, setup, staffing, timeline — so all staff know what to do.
Can I edit the BEO after generating it?
Yes. Any field on the BEO can be edited, and you can re-export a PDF with updated details at any time.
Does BEO creation require a paid plan?
BEO creation is included in the Pro plan and above. The free plan includes lead capture and the basic dashboard.
How does VenueSprocket compare?