BEO builder
Build BEOs in minutes, not hours
VenueSprocket starts a Banquet Event Order from the event details you already have on file - name, date, time, guest count, room, and contact info carry over automatically. No starting from a blank Word document. Open it on a phone or print it for the kitchen on event day.
Most venues build BEOs from scratch for every event — a Word document with copy-pasted details, printed and left in the kitchen, then lost or wrong when something changes. VenueSprocket starts the BEO from the same event record used for the inquiry, proposal, and contract, so the basics are already filled in.
What BEO Software for Venues includes
Starts from your event record
The BEO carries over event name, date, time, guest count, room, and contact info from the details you already entered when the event was created. No re-keying the basics.
Food, beverage, staffing, AV sections
Each BEO includes structured sections for food details, beverage selection, room setup, staffing notes, AV needs, allergies, and special instructions.
Timeline builder
Add a time-based event timeline — venue open, setup complete, guest arrival, service start, speeches, teardown — so staff know the sequence without asking.
Internal notes
Internal staff notes on the BEO stay internal. Customers never see them. Great for manager alerts, VIP notes, or reminders about specific setup details.
Print-ready view
Open any BEO in a clean, print-ready layout - print it or save it as a PDF from your browser to hand to the kitchen or your event team.
Mobile-friendly BEO view
Anyone logged in to your venue account can pull up the BEO on a phone during the event - no hunting for the printed copy. (There's no separate staff-only login; most venues print it for the kitchen too.)
Which plan includes what
Free: public inquiry page, lead dashboard, customer records and inquiry notifications. Starter ($29/mo): adds the lead pipeline and proposals. Pro ($79/mo): adds deposits, e-signature contracts and BEOs. Every inquiry is received on every plan. See pricing
Built for venues like yours
- ✓Restaurants managing private dining BEOs
- ✓Bars and breweries running booked events
- ✓Event venues that send BEOs to kitchen and bar staff
- ✓Banquet rooms with detailed food and setup requirements
- ✓Any venue replacing printed Word-document BEOs
Common questions
What does BEO stand for?
BEO stands for Banquet Event Order. It is a document that summarizes every detail of an event — food, beverage, setup, staffing, timeline — so all staff know what to do.
Can I edit the BEO after generating it?
Yes. Any field on the BEO can be edited, and you can reprint the updated version at any time.
Does BEO creation require a paid plan?
BEO creation is included in the Pro plan and above. The free plan includes lead capture and the basic dashboard.
Related VenueSprocket tools
Free guides
How does VenueSprocket compare?