Platform features
Everything from inquiry to BEO
One connected workflow. Inquiry form, pipeline, proposal, contract, deposit, BEO, customer CRM, marketing pages, and LeaguePour public events.
Inquiry & Lead Capture
Every private event starts with an inquiry. VenueSprocket gives your venue a public booking page customers can find and use in under two minutes. No apps, no accounts, no friction.
Learn more →- ✓Public inquiry form — no customer account required
- ✓Event type selection (birthday, corporate, holiday, etc.)
- ✓Date, time, guest count, budget, and special requests
- ✓Instant confirmation email to customer
- ✓Instant notification to venue staff
- ✓Lead assigned to pipeline automatically
Lead Pipeline
Every inquiry goes into a pipeline. Staff can see what stage every lead is in and move them forward. Nothing gets forgotten.
- ✓Simple Kanban-style pipeline
- ✓Stages: New → Contacted → Proposal Sent → Contract Sent → Booked → BEO Ready → Completed
- ✓Staff can move leads between stages
- ✓Notes on each lead
- ✓Lost lead tracking
- ✓Follow-up reminders
Proposal Builder
A proposal can be built and sent in minutes. The customer gets a clean, professional link they can view on their phone and accept with one click.
- ✓Build a proposal from your event record
- ✓Add packages, room fees, food minimums, and beverage options
- ✓Line-item pricing
- ✓Set deposit amount and due date
- ✓Send a secure public link to the customer
- ✓Customer views and accepts in one click
- ✓Viewed/accepted timestamps recorded
Contract Signing
Customers sign from their phone. No DocuSign subscription needed. The contract is legally recorded with timestamp and IP, and a PDF is sent automatically.
Learn more →- ✓Contract generated from event and proposal data
- ✓Customer types their name as signature
- ✓Checkbox acceptance
- ✓Timestamp, IP address, and user agent recorded
- ✓PDF copy sent automatically to customer
- ✓Works on mobile — no printing required
Deposit Collection
After signing, the customer pays their deposit through Stripe. No invoices, no checks, no chasing. You see the money, the lead moves to Booked.
Learn more →- ✓Stripe payment link sent after contract signing
- ✓Customer pays deposit immediately
- ✓Deposit amount set on the proposal
- ✓Payment status visible in dashboard
- ✓Paid/unpaid labels
- ✓Stripe confirmation email to customer
BEO Builder
The BEO is built from the same details you already entered for the inquiry and proposal. Change them once — the BEO updates. Staff see everything they need on their phone on event day.
Learn more →- ✓BEO generated from your event record
- ✓Event name, date, time, guest count, contact info
- ✓Room setup, food, beverage, staffing, AV
- ✓Timeline builder
- ✓Allergies and special requests
- ✓Internal notes (staff-only)
- ✓PDF export and printable version
- ✓Mobile-friendly day-of-event staff view
Customer CRM
Every inquiry creates a customer record. See who's booked before, tag your best customers, and follow up with past guests after the event.
- ✓Customer record created from inquiry
- ✓Contact info, company, past events
- ✓Tags for filtering and segmentation
- ✓Notes
- ✓Marketing opt-in status
- ✓Past event history and revenue
Marketing Pages
Each venue gets SEO-optimized marketing pages that rank in search for private event searches in their city. Leads come to you.
Learn more →- ✓Birthday party page for your venue
- ✓Corporate event inquiry page
- ✓Holiday party landing page
- ✓Rehearsal dinner page
- ✓City and neighborhood pages
- ✓Seasonal campaign pages
- ✓All pages feed your inquiry form
- ✓SEO-optimized with local targeting
LeaguePour Module
Fill slow nights with organized public events. LeaguePour is the public event engine inside VenueSprocket — players sign up, pay entry fees, compete, and come back every week.
Learn more →- ✓Dart leagues, cornhole, trivia, pool, euchre, poker
- ✓QR code signup posted at the bar
- ✓Online entry fee collection via Stripe
- ✓Live standings and scoreboard
- ✓Player email list for marketing
- ✓Recurring weekly or monthly events
- ✓Player registration management
Ready to start?
Start free with the inquiry form. Upgrade to Pro when you need contracts, deposits, and BEOs.