Platform features
Everything from inquiry to BEO
One connected workflow: inquiry form, pipeline, proposal, contract, deposit, BEO, and customer CRM. Pair it with LeaguePour, our separate companion product for recurring public events.
Inquiry & Lead Capture
Every private event starts with an inquiry. VenueSprocket gives your venue a public booking page customers can find and use in under two minutes. No apps, no accounts, no friction.
Learn more →- ✓Public inquiry form — no customer account required
- ✓Event type selection (birthday, corporate, holiday, etc.)
- ✓Date, time, guest count, budget, and special requests
- ✓Instant confirmation email to customer
- ✓Instant notification to venue staff
- ✓Lead assigned to pipeline automatically
Lead Pipeline
Every inquiry goes into a pipeline. Staff can see what stage every lead is in and move them forward. Nothing gets forgotten.
- ✓Simple Kanban-style pipeline
- ✓Stages: New → Contacted → Proposal Sent → Contract Sent → Booked → BEO Ready → Completed
- ✓Staff can move leads between stages
- ✓Notes on each lead
- ✓Lost lead tracking
- ✓Follow-up reminders
Proposal Builder
A proposal can be built and sent in minutes. The customer gets a clean, professional link they can view on their phone and accept with one click.
Learn more →- ✓Build a proposal from your event record
- ✓Add packages, room fees, food minimums, and beverage options
- ✓Line-item pricing
- ✓Set deposit amount and due date
- ✓Send a secure public link to the customer
- ✓Customer views and accepts in one click
- ✓Viewed/accepted timestamps recorded
Contract Signing
Customers sign from their phone. No DocuSign subscription needed. The contract is legally recorded with timestamp and IP.
Learn more →- ✓Contract generated from event and proposal data
- ✓Customer types their name as signature
- ✓Checkbox acceptance
- ✓Timestamp, IP address, and user agent recorded
- ✓Works on mobile — no printing required
Deposit Collection
After signing, the customer pays their deposit through Stripe. No invoices, no checks, no chasing. You see the money, the lead moves to Booked.
Learn more →- ✓Stripe payment link sent after contract signing
- ✓Customer pays deposit immediately
- ✓Deposit amount set on the proposal
- ✓Payment status visible in dashboard
- ✓Paid/unpaid labels
- ✓Stripe confirmation email to customer
BEO Builder
The BEO starts from the same event record used for the inquiry and proposal, so the basics are already filled in. Staff see everything they need on their phone on event day.
Learn more →- ✓Event name, date, time, guest count, contact info carry over automatically
- ✓Room setup, food, beverage, staffing, and AV sections built into the editor
- ✓Timeline builder
- ✓Allergies and special requests
- ✓Internal notes (staff-only)
- ✓Print-ready and printable version
- ✓Mobile-friendly day-of-event staff view
Customer Directory
Every inquiry creates a customer record automatically, so you can see contact info and how many events they've booked with you before.
- ✓Customer record created from inquiry automatically
- ✓Contact info: name, email, phone, company
- ✓Number of past events booked at your venue
Inquiry Page
Every venue gets a public inquiry page covering the event types you host. Share it anywhere - leads come to you.
Learn more →- ✓One public page covering every event type you host
- ✓Birthday parties, corporate events, holiday parties, rehearsal dinners, and more
- ✓Share it on your website, socials, or Google Business Profile
- ✓Every submission feeds straight into your pipeline
- ✓Automated follow-up for new inquiries
LeaguePour (companion product)
Fill slow nights with organized public events. LeaguePour is VenueSprocket's separate companion product for recurring public events — players sign up, pay entry fees, compete, and come back every week. Active VenueSprocket subscribers get 50% off LeaguePour.
Learn more →- ✓Dart leagues, cornhole, trivia, pool, euchre, poker
- ✓QR code signup posted at the bar
- ✓Online entry fee collection via Stripe
- ✓Live standings and scoreboard
- ✓Player email list for marketing
- ✓Recurring weekly or monthly events
- ✓Player registration management
Ready to start?
Start free with the inquiry form. Upgrade to Pro when you need contracts, deposits, and BEOs.