Deposit collection
Collect deposits online. Stop chasing checks.
VenueSprocket connects Stripe to your event workflow. After a customer signs the contract, they get a link to pay the deposit by card through Stripe Checkout. No invoices, no checks, no chasing.
Collecting a deposit by check is a full-stop in the booking flow. Customers say they'll drop it off and then don't come back. Requiring an in-person payment loses bookings. VenueSprocket makes deposit payment a single step that happens right after contract signing, from the customer's phone.
What Event Deposit Software for Venues includes
Stripe payment integration
Deposits are collected through Stripe — the same payment processor trusted by millions of businesses. Funds go directly to your connected Stripe account.
Deposit set on the proposal
You set the deposit amount when you build the proposal, so customers know exactly what they owe before signing.
One-click payment after signing
After the customer signs the contract, the deposit payment step comes next, on the same phone or laptop they signed on.
Payment status in your dashboard
Every event shows paid/unpaid deposit status in the dashboard. No more wondering who has paid and who hasn't.
Deposit receipt email
Customers get a receipt email once the deposit goes through, and the payment shows as paid in your dashboard as soon as Stripe confirms it.
Deposit status by event
Each event shows whether its deposit is pending, paid, or refunded, and the Payments page totals what's collected and what's still outstanding.
Worked example: a $500 deposit on a $2,000 event
A brewery books a 40-guest company party. Here's what the deposit looks like from proposal to bank. The amounts are examples.
| Estimated event total on the proposal | $2,000 |
|---|---|
| Deposit you enter on the proposal | $500 |
| VenueSprocket fee on the deposit | $0 |
| Stripe processing | Your Stripe rate |
| Balance due later (collected your usual way) | $1,500 |
- Enter the $500 deposit when you build the proposal, so the customer sees it before they agree to anything.
- The customer accepts the proposal, then signs the contract generated from it.
- Right after signing they pay the $500 by card through Stripe Checkout, charged on your connected Stripe account.
- The event shows the deposit as paid as soon as Stripe confirms it, and the customer gets a receipt email.
- If the event falls through under your policy, you can refund the full deposit from the Payments page.
VenueSprocket collects the deposit only - the remaining balance is settled at the event, by invoice, or through your POS.
Which plan includes what
Free: public inquiry page, lead dashboard, customer records and inquiry notifications. Starter ($29/mo): adds the lead pipeline and proposals. Pro ($79/mo): adds deposits, e-signature contracts and BEOs. Every inquiry is received on every plan. See pricing
Built for venues like yours
- ✓Restaurants requiring deposits for private dining reservations
- ✓Bars and breweries collecting event deposits before locking a date
- ✓Event venues that currently collect deposits by check
- ✓Any venue losing bookings due to friction in the deposit process
Common questions
Does VenueSprocket take a cut of the deposit?
No. VenueSprocket charges a flat monthly plan fee and takes no percentage of deposits or event revenue. The deposit is charged on your own connected Stripe account, so Stripe's processing fee for your account comes out of it - check your rate in Stripe.
Can I refund a deposit?
Yes, in full. An owner or manager can refund a paid deposit from the Payments page; it's refunded through Stripe and the customer gets a refund notice. Partial deposit refunds aren't supported in VenueSprocket - do those in your Stripe dashboard.
Which plan includes deposits?
Pro ($79/mo). Deposits come after a signed contract, which is also a Pro feature. A customer can always pay a deposit on a contract you already sent, even if your plan changes later.
Do I need a Stripe account?
Yes. You connect your Stripe account to VenueSprocket during setup. If you don't have one, Stripe is free to sign up and is required to collect online payments.
Can I collect the full event payment through VenueSprocket?
Not today. VenueSprocket collects the deposit online; the remaining balance is settled however you normally take final payment (at the event, invoice, or your POS).
Start collecting deposits online
Start free with an inquiry page; deposits are on the Pro plan.
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